The Healthcare Education Research and Innovation Foundation (HERIF) is committed to protecting the privacy of individuals who engage with our organization.

This Privacy Policy describes how HERIF collects, uses, and protects personal information obtained through our website, events, and communications.

By accessing the HERIF website or registering for HERIF programs or events, you acknowledge and agree to the practices described in this policy.

Information We Collect

HERIF collects personal information that individuals voluntarily provide when interacting with our organization. This may include:

• Name

• Professional title and organization

• Email address

• Phone number

• Mailing address (if provided)

• Event registration details

• Accessibility or dietary information voluntarily submitted during registration

HERIF may also collect limited technical information when visitors use our website, including IP address, browser type, pages visited, and general usage data. This information helps improve website functionality and user experience.

Our website may use cookies or analytics tools to better understand how visitors interact with the site and to improve performance and usability. These tools collect aggregated information and do not personally identify users.

Many nonprofit websites use analytics tools and must disclose this type of data collection as part of their privacy policy.

Use of Information

HERIF uses collected information to:

• Administer events and programs

• Communicate event updates and logistics

• Provide post-event materials and follow-up communications

• Share information about HERIF programs, initiatives, and future events

• Improve organizational services and website functionality

HERIF may also use aggregated or anonymized data for program evaluation and reporting purposes.

Information Sharing

HERIF does not sell, rent, or trade personal information.

Limited information may be shared with trusted service providers or event partners when necessary to administer programs or events. These partners are authorized to use personal information only for services provided to HERIF.

HERIF may disclose information if required to comply with applicable laws or legal processes.

Event Photography and Media

HERIF events may include photography, video recording, or audio recording for documentation and communications purposes.

By attending HERIF events, participants acknowledge that media may be captured and used in HERIF publications, websites, social media, or promotional materials.

Participants who prefer not to appear in photographs or recordings may notify HERIF staff at the event.

Professional Networking

HERIF events are designed to foster professional dialogue and collaboration. In some cases, limited attendee information—such as name, title, and organization—may be shared with speakers or event partners to support networking.

HERIF does not share attendee email addresses or phone numbers without consent.

Participants who exchange contact information during networking activities do so voluntarily.

Data Security

HERIF implements reasonable administrative and technical safeguards to protect personal information from unauthorized access or disclosure. While no system can guarantee absolute security, HERIF takes appropriate measures to safeguard information entrusted to us.

Privacy Rights

HERIF complies with applicable federal and state privacy and consumer protection laws. Individuals may contact HERIF to request access to or correction of personal information maintained by the organization.

Changes to This Policy

HERIF may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.